Introduction

Inventors' Way needs to gather and use certain information about individuals.

These can include employees, test subjects, and other people the company has a relationship with or may need to contact.

In general, Inventors' Way only processes personal data for specific purposes, where legitimate interests are present. Only personal data that is relevant and necessary to fulfil the specified purpose is processed, and the personal data is deleted, when it is no longer required.

This policy describes how Inventors' Way:

Complies with General Data Protection Regulation and follows good practice
Protects the rights of employees, test subjects and other partners
Is open about how the company stores and processes personal data
Protects personal data from the risk of a data breach

Contact information on the data controller

Inventors' Way is the data controller and is responsible for personal data being processed in compliance with the regulation.

Contact information:

Address: Morten Nielsens Vej 6, 9200 Aalborg SV
CVR: 37596108
Telephone: +45 2072 5669
Email: info@inventors.dk
Websites: inventors.dk, labbench.io, nocitech.com
Contact person: Kristian Hennings, CEO

Purpose of data processing

Inventors' Way is processing data for specific purposes when legitimate interests are present.

Legitimate interests within Inventors' Way:

Processing is necessary for the performance of a contract (employee contract), Article 6, 1(b)
Processing is necessary for compliance with legal obligations (employees, test subjects), Article 6, 1(c)
The data subject has given consent to the processing (test subjects), Article 6, 1(a)

Purposes of processing:

Employees:

a. Administration of employment

b. Fulfilment of law (employer obligations)

c. Promotion of the company on its website
Customers:

a. Administration of product sales

b. Administration of development on behalf of customers

c. Fulfilment of law

d. Assessment of test results

Personal data categories

Inventors' Way is processing the following personal data:

Employees:

a. Personal data: Data regarding employment for administration, this includes:

i.  CPR number, name, address, position, employment, education, CV

ii. Salary, banking data, paychecks, tax rates, pension

iii. Sick leave, parental leave

iv. Correspondence between employee and manager of specific circumstantial contents, disciplinary warnings etc.

b. Special categories of personal data:

i.  Portrait photos

Test subjects:

a. Personal data: Contact information, this includes:

i.  Name, address, telephone, email

ii. Data required for the specific study

b. Special categories of personal data:

i.  Data required for the specific study, e.g. health data and race/ethnicity

Besides this, personal data from potential applicants are processed occasionally. Data is limited to the CV and contact information of the applicant.

Transfer of personal data

Inventors' Way is transferring employees' personal data to fulfil employer obligations (e.g., to tax authorities). Besides this, Inventors' Way is not transferring any personal data to third parties.

Origin of personal data

Personal data processed within Inventors' Way origins from the data subject.

For employee administration, personal data is also retrieved from public authorities, e.g., tax authorities.

Data storage and erasure

Employees/applicants:

Personal data on applicants is deleted at the latest two years after termination of recruitment case.
Personal data on former employees is deleted five years after termination of employee case to fulfil Danish accounting laws.

Consent

When possible, Inventors' Way will process personal data on legitimate interest on other legal bases than consent.

In case, Inventors' Way asks for your consent, your consent is voluntary and can be withdrawn at any time by contacting Inventors' Way.

If you choose to withdraw your consent, it does not affect the legality of Inventors' Way's processing of your personal data based on your prior consent and until the withdrawal date. If you withdraw your consent, it will not be effective until this date.

Rights of the data subject

According to the regulation, you have fundamental rights as a data subject in relation to the processing of your personal data by Inventors' Way:

Right to be informed about whether personal data concerning you is processed within Inventors' Way.
Right of access to the personal data Inventors' Way is processing on you.
Right to rectification if the personal data that Inventors' Way is processing is inaccurate.
Right to erase your personal data that Inventors' Way is processing when there is no longer legitimate interest for retaining the data.
Right to restriction of processing, if the data is contested to be inaccurate or no longer needed, or the processing is unlawful, or you have objected to processing.
Right to data portability, so your personal data can be transmitted to another controller in a structured, commonly used format.
Right to object to Inventors' Way's processing of personal data concerning you.

You can use your rights, including objecting to the processing of Inventors' Way of personal data concerning you, by contacting Inventors' Way, using the contact information above.

Suppose you contact Inventors' Way with a request regarding rectification or erasure of your personal data. In that case, Inventors' Way will assess if the conditions are met, and in that case, implement the rectification or erasure as soon as possible.

Complaints Authority

If you are unsatisfied with the way Inventors' Way is processing your personal data, you have the right to lodge a complaint to the data protection authority. In Denmark the relevant authority is Datatilsynet.

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